Community Event POS

POS for Community Events

Community events such as fairs, festivals, and fundraisers are the lifeblood of local culture and social engagement. These events often involve the sale of goods, services, and tickets, making a reliable point-of-sale (POS) system and terminal essential for success. But with so many options available, how can organizers choose the best solution for their needs? This article takes an in-depth look at the best POS systems and terminals for community events, and provides guidance on what to consider when making your choice.

What Do Small Community Events Need from a POS Terminal?

  • Mobility and Portability: A mobile and lightweight terminal is essential for events that may require changing locations or setting up in various spots. Many modern POS terminals offer wireless connectivity, battery power, and compact designs that make them easy to transport and set up.
  • Ease of Use: Volunteers or temporary staff often run community events, so a user-friendly POS terminal is crucial. A simple, intuitive interface can save time and reduce the risk of errors, ensuring a smooth transaction process for both staff and customers.
  • Durability: Outdoor and high-traffic events can be tough on equipment. A POS terminal that’s built to withstand heavy use, dust, and potential spills will ensure reliable performance throughout the event.
  • Compatibility: The POS terminal should be compatible with various payment methods, including credit cards, debit cards, and mobile wallets. Additionally, the terminal should work seamlessly with your chosen POS system.


What Do Small Community Events Need from a POS System?

  • Inventory Management: An efficient POS system should help you manage inventory, making it easy to track stock levels, set low-stock alerts, and generate sales reports. This is particularly important for events with multiple vendors or limited product availability.
  • Reporting and Analytics: Real-time data and analytics can help event organizers identify popular items, peak sales times, and overall sales performance. This information can be used to make informed decisions about product offerings, pricing, and vendor selection for future events.
  • Customizability: Each community event is unique, so a POS system that allows for customization can be invaluable. Features such as customizable receipt templates, flexible product categories, and the ability to create special promotions can help tailor the system to your event’s specific needs.
  • Scalability: As your event grows, your POS system should be able to grow with it. Choose a system that can accommodate additional terminals, expanded inventory, and more complex reporting as needed.
  • Affordability: Small community events often operate on tight budgets. A cost-effective POS system with a low upfront cost and reasonable ongoing fees can help maximize your event’s profits.


Top POS Systems and Terminals for Community Events

Square: Square offers a comprehensive POS solution that includes a mobile terminal, the Square Reader, which is compatible with most smartphones and tablets. The user-friendly interface, robust reporting features, and affordable pricing make Square a popular choice for community events.

Shopify POS: Shopify’s POS solution is designed for both online and in-person sales. The system offers customizable features and extensive reporting capabilities, and is compatible with a range of hardware options, including the Shopify Tap & Chip Reader.

Clover: Clover’s range of POS terminals, including the Clover Go and Clover Flex, are designed for portability and ease of use. The Clover POS system also offers inventory management and reporting features, making it a versatile option for community events.

Vend: Vend is a cloud-based POS system that works on iPads, Macs, and PCs, making it a flexible choice for community events. Vend’s system includes advanced inventory management and reporting features, and is compatible with a wide range of hardware options, including mobile card readers and barcode scanners.

Revel Systems: Revel offers a feature-rich iPad POS system that can accommodate the unique needs of community events. With robust inventory management, reporting capabilities, and customizable features, Revel can scale with your event as it grows. Compatible hardware options include the Ingenico iCMP card reader.


Choosing the best POS system and terminal for your community event requires careful consideration of factors such as mobility, ease of use, durability, compatibility, and affordability. Square, Shopify POS, Clover, Vend, and Revel Systems all offer solutions that cater to the unique needs of community events, with varying levels of customization and scalability. Assess your event’s specific requirements and budget constraints to determine which POS solution will best help you achieve a successful and profitable event.